Capability Statement
Template Library
Everything you need to build a professional, print-ready capability statement that wins government contracts. Expert tips, ready-to-use templates, and step-by-step guidance.
Browse Templates8 Essential Sections
Every strong capability statement follows the same proven structure. Here's what to include and how to make each section shine.
Company Overview
Lead with your company name, ownership status (veteran-owned, woman-owned, minority-owned, etc.), location, and specialization. Convey years of experience, key services, and your commitment to quality in a concise snapshot.
Aim for 330β350 charactersContact Info & Identifiers
Include your UEI number, CAGE code, email, phone, and website. These identifiers are critical for government contracting β keep them accurate and professional.
Core Competencies
Highlight your key services and what makes your offerings critical to clients. Think of this as your product description β state your specialization, production capabilities, and reputation for quality delivery.
Aim for 330β350 charactersPast Performance
Document your track record with specific projects and quantifiable outcomes. Did you improve efficiency by 20%? Reduce costs? Mention the clients you've served and the standards you meet.
Aim for 330β350 charactersDifferentiators
What sets you apart from competitors? Highlight unique technologies, certifications, proprietary processes, or specialized expertise. Show how your unique qualities translate into client benefits.
Aim for 330β350 charactersNAICS Codes
List your top NAICS codes with descriptions. These are essential for government clients to find you. Prioritize the codes most relevant to the services you want to win contracts for.
Certifications & Affiliations
List relevant certifications (ISO 9001, AS9100D, Lean Six Sigma, etc.), professional memberships, and any regulatory compliance registrations like ITAR.
Facilities & Equipment
Describe your facility capabilities, key equipment, material handling capacity, and quality assurance practices. Emphasize modernization, versatility, and production scale.
Aim for 330β350 characters3 Simple Steps
Choose a Template
Pick the color theme that best matches your brand from our 8 professionally designed templates.
Add Your Content
Copy and paste your information into the template sections. Use the guide tips above to craft each section.
Save & Print
Save as PDF and print on quality paper (100β120 gsm). Use at conferences, trade shows, and networking events.
Choose Your Template
Each template includes a filled example slide and a blank template slide. Download the PowerPoint or edit directly in Canva.
Make Your Statement Stand Out
Expert advice from the Empower to Grow team to help you craft a winning capability statement.
Keep It to One Page
Your capability statement should be a one-page snapshot of your business. Keep each section concise (330β350 characters) so everything fits cleanly without feeling cramped.
Quantify Your Results
In your Past Performance section, use specific metrics whenever possible. "Improved efficiency by 20%" is far more compelling than "improved efficiency." Numbers build credibility.
Lead with Your Classification
If you're a veteran-owned, woman-owned, minority-owned, HUBZone, or 8(a) business, mention it right at the top of your Company Overview. This connects with contract requirements immediately.
Print on Quality Paper
Use 100β120 gsm paper in a matte or glossy finish. Save as PDF first, then print. Consider a professional printing service like Vistaprint for the best impression at conferences and events.
Get Your NAICS Codes Right
Only list the top 5 most relevant NAICS codes. Include both the code number and a brief description. Incorrect or irrelevant codes can cause contracting officers to overlook your business.
Update Regularly
Your capability statement is a living document. Update it whenever you complete a major project, earn a new certification, or change your service offerings. Stale information costs opportunities.